Home > Exporting and Importing

Exporting and Importing

You can save selected parts of the definitions contained in SMART in a file by exporting them. Exported files can be imported into any SMART system. They can be used for a number of purposes:

- To back up your system
- To transfer the definitions from a test environment to the real system used by your company
- To transfer the definitions they contain to other SMART systems in your company. For example, you could export all of the definitions in your system and send the files to a company office in a different state. The SMART administrator in the other office could then import your system into the local SMART system. In this way, both offices can use the same definitions for their SpeechMiner systems.
- To send the file to UTOPY Inc. technical support if you are having problems with something you are defining in SMART

SMART export files have the extension upf (UTOPY Inc. Program File).

## Exporting Definitions

You can select one or more items of a single type for export in a single file - one or more Topics, Programs, or Categories. If you select a folder, all of the items in the folder are selected. If you select All in the tree list, all of the definitions of the selected type are selected. If you do not select any items, all items in the currently displayed Manager are included in the export file. For example, if the Topic tab is open, but no Topics are selected, all of the Topic definitions are included.

When you export a Program, all Topics included in the Program are exported along with the Program. When you export a Parent Category, all of its sub-Categories are included in the export file.

Note: When you export a Category, its sharing settings are not exported with it. Thus, if you later import it, its sharing setting will normally be All. For additional information, see below.

To export some or all of your SMART definitions:

1. Make sure none of the items you want to export are open or locked. (For information about unlocking locked items, see Locking and Unlocking Items.)
2. If you want to select specific items for export, in the left panel, select the tab of the type of item you want to export. The tree list of the selected type of item is displayed. In the tree structure, select the items you want to export. To select multiple items, hold down Ctrl or Shift while you click. (Ctrl causes causes individual items to be selected; Shift selects all items between the first and second items clicked.)

   If you want to export the entire SMART system, make sure no items are selected in the tree list.

3. In the Quick Access Bar below the main menu, click (Export). The Export dialog box opens. If you selected specific items for export, they are listed in the dialog box.

   Selected Program items, and the Topics they contain, in the Export dialog box

4. Under Target, modify the name and path of the export file as required, or click ... (Browse) to open a Windows Save as... dialog box in which to specify the target name and path.
5. Click Export. The export file is created. When the process is completed, a confirmation message appears:

6. Click OK to close the message. Both the message and the Export dialog box close.

## Importing Definitions from an Export File

When you import a file, you can choose which items to import. In addition, you can choose whether to import the global definitions. Bear in mind that if you do import the global definitions, all existing global definitions will be erased and replaced by those that were imported.

Note: When you import a Category, its sharing setting is normally set to All. However, if a Category with the same name already exists in SMART when the import process is initiated, the sharing settings of the existing Category are applied.

To import the definitions from a upf export file:

1. In the Quick Access Bar below the main menu, click (Import). The Import dialog box opens.

   Import dialog box

2. Under Source file click ... (Browse) to open a Windows Open dialog box. Navigate to the file, and then click Open. The Import dialog box opens and displays a list of the items that are available for import from the file.

   Specific Program items, and the Topics they contain, in the Import dialog box

3. If there are items in the list that you do not want to import, clear their checkboxes.

   Note: The Import Global Variables and Directives option is not in use in the version of SpeechMiner.

4. Click Import. The import process begins.
5. If you are importing items that already exist in SMART, you are prompted to confirm that you want to replace the existing items with the ones contained in the file. Select Yes to confirm or No skip the item and continue with the import process.

6. When the process is completed, a confirmation message appears:

7. Click OK to close the message. Both the message and the Import dialog box close.

See also

Welcome
Overview
Managing Topics
Managing Programs
Managing Categories
Applying Changes
Managing Version History